# A capacity decision your partners can inspect

## 01. The decision in one page

Fictional Northbank advisory case · 26 September 2026 · version 1.0 · prepared by Build n Bloom. Forwardable illustration, not a quote, client result or buyer approval. Currency: AUD excluding tax.

**Problem:** more diagnostic engagements add preparation and senior correction to the same team. The complete case uses an assumed 18 senior, 36 analyst and 4 operations hours, including allocated selling/scoping effort within W1. That manual commercial work remains unchanged. Faster drafting alone does not show more accepted and collected work.

**First paid purchase:** a Firm Capacity Blueprint maps one revenue path and fully designs three connected improvements. It produces the decision and usable designs; buying it creates no commitment to install. Repair evidence intake; compare a bounded report/review capability against that repaired method; use existing tools for close-out. Prepare a separate W2 installation decision only if source rights, quality, role capacity and economics hold.

**Three designed outcomes:** W1, usable scope and evidence brief; W2, source-linked review-ready report with a professional decision; W3, accepted completion evidence for finance and permitted learning. Each has its own inputs, owners, alternatives, permissions, return paths and proposed tests. W3 requires no custom AI agent in this case.

**Conditional capacity model:** 40 baseline cases; six additional comparable cases only if demand, quality, analyst capacity, operations headroom and collection hold. First-year effort is 46 × target case hours + setup + annual oversight: senior 46×15+18+8 = 716; analyst 46×30+32+12 = 1,424; operations 46×4.5+12+12 = 231. Assumed availability is 720 senior, 1,440 analyst and 240 operations hours. Operations availability is 160 current-case hours plus 80 spare hours; changing the existing 40 cases already consumes 20 of those spare hours. Operations uses spare capacity; there is no payroll saving.

**Contrary case:** if W2 needs 10.5 senior hours instead of nine, the binding cap falls to two added cases. A better intake method may capture the value without AI. An inconclusive comparison means defer, simplify or stop.

Decision options for a real firm: no-build method repair; paid Blueprint after fit; separate bounded installation after evidence; or defer a named check. This example asks for no purchase and grants no installation authority.

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## 02. What each purchase actually includes

| Stage | What you receive | Separate decision |
| --- | --- | --- |
| Free Firm Capacity Fit Call | 25-minute discussion of the constraint, owners, evidence and next useful check; no confidential files required | Whether a paid assessment fits |
| Paid Firm Capacity Blueprint | One important revenue-path map; baseline/economics; three complete connected designs; simpler alternatives; shared controls; ranked first installation; portable decision document | Quote-specific fee, participation, timing and acceptance |
| First installation | Agreed working capability, permissions, checks, human decisions, failure recovery, representative tests, training and runbook | Separate scope, price, contract and access approval |
| Stabilisation/continuity or handover | Agreed correction duties and operating transfer; optional continuity where justified | Written period, responsibilities and price; no automatic retainer |

The Blueprint is usable with another competent implementer. It does not install the whole path, grant access, issue advice, send invoices, guarantee additional revenue or create a default support period. Installation remedies come from the applicable agreement; none is invented here. The old one-workflow cohort fee does not price this package.

**Investment status:** this illustration contains no Build n Bloom quote. One-time cash investment K must include the actual Blueprint, installation and incremental setup expenditure once. Licences, vendor terms, ongoing cost and client contribution must be disclosed for the actual scope.

**Ownership:** the actual agreement identifies the client deliverables and rights. Third-party licences and pre-existing IP remain explicit. Receive the design, calculations, schemas, permitted references, tests and operating documentation needed for another competent team. No undisclosed method is required to force continued supplier involvement.

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## 03. Finance and data questions to settle

Synthetic financial assumptions: 18,000 collected fee minus 8,000 incremental cash cost per extra case = 10,000 contribution before system costs and fixed overhead. Annual incremental non-labour system cost: 6,000. K is the unknown actual one-time cash investment.

| Accepted and collected additional cases | First-year cash effect before tax |
| --- | --- |
| 0 | -6,000 minus K |
| 3 | 24,000 minus K |
| 6, central conditional model | 54,000 minus K |
| 2, higher-review-effort contrary case | 14,000 minus K |

These are teaching calculations, not predicted results or prices. The central scenario leaves 54,000 before actual one-time investment K; positive cash effect requires K below that amount. This is not a recommended purchase budget. It compares the proposed package with the unrepaired baseline. Incremental AI value against the repaired-method comparison is unmeasured and cannot be priced from this illustration. First-year required cases are ceiling((6,000+K)/10,000), constrained by actual capacity and demand. Do not add a value for the same released hours. Hourly-billed firms must check whether fewer hours reduce fees.

**Client participation assumption:** 18 senior + 32 analyst + 12 operations setup/adoption hours; annual oversight 8 + 12 + 12 hours. Per-case operations effort is already included in W2's target. Actual participation must be agreed, and ramp/timing can reduce the full-year case.

**Data boundary to verify:** approved sources, client/case permissions, exact provider/region/data-use terms, logs/backup retention and deletion, export rights, incident ownership and revocation. The sample specifies requirements; it does not certify an operating environment. No confidential production files are needed for the Fit Call.

Managing partner owns commercial scope; qualified reviewer owns advice and issue; operations owns handoffs and recovery; finance owns billing/collection and contribution evidence; practice lead owns reuse rights; client administrator owns access and revocation. A model cannot approve its own authority. Missing rights or approval blocks the relevant action.

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## 04. The decision gates and acceptance specimen

**Before a paid Blueprint:** confirm repeated paid work, an accountable owner, permitted evidence and the ability to examine a complete case. Agree quote-specific scope, fee, client effort, schedule and document acceptance.

**Before a separate installation:** compare the repaired existing method; verify sources/provider terms and tools; agree eligible cases, professional rubric, role-specific baseline, permissions, human gates, cost, schedule, change control, correction duties and stop conditions.

**Proposed functional acceptance specimen - not run:** ordinary finding traces to a source; unsupported conclusion returns to reviewer; changed source invalidates finding; cross-case request is denied without leaked content; outage/replay creates no duplicate accepted record; revocation prevents new actions; source/action/retry/time-limit breaches stop further actions, retain draft output and record escalation; authorised human records the actual decision. Require traces and receiving receipts. A professionally approved deliverable, customer acceptance, functional acceptance and realised business value are separate events.

**After use:** measure preparation, review, correction, exceptions, operation and adoption by role; compare equivalent accepted cases; reconcile quality and collections. If results are negative or inconclusive, stop expansion. A working installation is not a guarantee of profit.

**Handover:** name the ongoing operator, reviewer, administrator and incident owner; provide configuration, tests, logs, cost register, known limits, recovery and source-refresh instructions. Continuity is separately scoped if needed. Revoke supplier access at agreed exit.

**Questions each partner should answer:**

- Is this the binding constraint, and can a simpler method solve it?
- Can our reviewers and operations team support the proposed work?
- Do we have permissible evidence and authority to use it?
- What happens to the investment case at two or zero added collected cases?
- Are scope, acceptance, ownership and stopping point clear enough to commission elsewhere?

Use approval-cover.html to record your firm’s constraint, investment, conditions and decision owners. Open the complete sample Blueprint and working records before deciding. The next conversation can be a free 25-minute Firm Capacity Fit Call at cal.com/buildnbloom/workflow-fit-call. No confidential client files required. An actual quote and agreement are separate decisions.