The only thing between you and your first participants is coordinator conversations.
You have the registration. You have the staff. You have the experience. What you don't have is a system watching NDIS groups and coordinator inboxes 24 hours a day.
30 min · Free · Written report same day
Every day without a system is revenue already lost.
Type 1 — Vacancy pressure
Your beds are burning.
70–85% occupancy. Empty beds, $411/day leaving the account. You need coordinator conversations moving within weeks — not months. For you, this system is about speed. The guarantee is built around that.
Type 2 — Pipeline protection
Your beds are full. You want them to stay that way.
90–100% occupancy. The risk is the coordinator who fills 8 of your beds changing caseloads next quarter. One relationship change and you're exposed. For you, this system is about protection. Building depth before you need it.
Two kinds of providers book this call. Those with empty beds — 70–85% occupancy, $411 per bed per day draining the account, and speed is everything. And those who are full — 90–100% — but know that one coordinator caseload change could undo three years of relationship building overnight. The system does different work for each. Same install. Same price.
The numbers before and after a system is installed.
Before install
Coordinator outreach happens when someone has time. It doesn't happen at volume.
Vacancies accumulate. Each empty bed costs $411/day in unrecoverable NDIS revenue.
You have 4–6 active coordinator relationships. Self-sustaining threshold is 20+.
Facebook placement posts get seen 6 hours late. Someone else responded in 4 minutes.
90 days post-install
40–60 coordinators added to your intelligence database every month. No one on your team touched them.
Facebook groups monitored 5× daily. Participant opportunities flagged to your phone within minutes.
Every coordinator reply logged. Response patterns tracked. Warm leads routed to you.
Vacancies get shorter. The database deepens. A competitor entering month 13 starts from zero.
Daily cost — one vacant SIL bed
$411
unrecoverable NDIS revenue
90-day vacancy gap
$36,986
per bed, per quarter
Median SIL funding per participant
$150k
per year
NDIS Price Guide and NDIA Quarterly Report data
Three systems. Running 24/7. Zero manual work.
AI that does the admin. Humans that do the care. The agent handles coordinator outreach, follow-up scheduling, and reply routing — not care decisions, not funding calculations, not participant assessments. Every warm lead comes to you. You make the call.
Multi-site SIL provider. Week 1 system live.
Multi-site SIL provider — week 1
Community participants, simple cases. After we fixed their messaging framework, they had 5 participants placed that same week. The system gave them the volume. The sequences gave them the coordinator responses.
Under 80 words. Specific to their location. One question.
Subject: Barclay — quick question
Hey Sarah,
I came across your profile — you're working with participants in your area and I wanted to reach out directly.
We're Make a Difference Services. We've spent 8 years in the NDIS — support worker through to service manager — and we've recently registered as a provider in your area. We're taking community and SIL participants and we're in a position to move quickly when you need someone reliable.
Would it be worth a quick conversation this week?
Barclay
Make a Difference Services
Sent from iPhone
Personalised opener
References the coordinator's specific location and client type. Not a blast.
Credibility line
8 years in sector, specific career progression. Builds peer trust.
Single ask
One question. A quick conversation. Not a pitch, not a service menu.
Scale
The system sends this across 200+ coordinators. You respond to the replies.
Everything needed to run the referral pipeline.
Live in three weeks. Active coordinators within ninety days.
The Guarantee
A coordinator who actively engages with your intake pathway within 90 days — or a full refund.
4 installs per month — fixed capacity
We run a hard limit on installations to protect build quality and guarantee fulfilment. When the month fills, the next available start moves out. If you want to hold a slot, we need to confirm today.
Next step
Get the system built for your operation.
30 minutes. We map your exact gaps, quantify the cost, and tell you which agent to install first. Written report yours to keep.
No cost · No commitment · Written report in your inbox same day