Fit Note
- What we saw
- What you told us
- What we think might be true
- What we do not know
- One useful next step
To keep whether or not you proceed.
As standard we build a system to run in your tenancy, and your data stays there. One connection leaves, to the model service, under the provider’s business terms. Before the system reads anything, two things are written down: what it may read, and who approves. A source you seal, payroll for one, gets no credential at all.
A 25‑minute call. No files, no homework. A written note either way.
| Line | Item | Price |
|---|---|---|
| 12 | Ash door blank | |
| 13 | Maple door blank | |
| 14 | White oak door blank | $112.00 |
| 15 | Walnut door blank | |
3 similar past quotes
August to October
Quotes hold for 30 days.
Plan: read, price, draft, check, stop for Sam
| Source | Reference |
|---|---|
| Email inbox | 10 November |
| Price list | 4 November · Line 14 |
| Past quotes | August to October |
| Terms of trade | Clause 3 |
| Run | Record |
|---|---|
| Input | Website enquiry |
| Decision | Stopped for Sam |
| Approver | Sam |
| Time | 6:31 pm |
Model service
Sam signs
Office manager
Example job. The business shown is not a client.
Data classifications, confidentiality rules and the map of who may approve what are written before any build.
This is how we build as standard. Your scope says which controls are in your system.
Each working part has its own credential, scoped to exactly its actions. A mistaken or compromised part can do only what that credential allows. Reading and writing are separate permissions, and write actions are listed one by one. A person sees through the system what they may see directly, and no more.
No part holds a credential for a sealed system, so staying out of it does not depend on a model obeying an instruction.
The AI Operating Policy and Controls Pack sets this out as a written policy, a permission map and a provider configuration checklist.
Quote from enquiry
| Source | Direct | Through system |
|---|---|---|
| Email inbox | ||
| Price list | ||
| Past quotes | ||
| Terms of trade | ||
| Payroll | Sealed, no credential | |
Model service
Sam signs
Office manager
Example job. The business shown is not a client.
For Wexcombe Joinery
Sealed, no credential
Calls to the model go through one gateway.
Keys and credentials are held by the engine, stored and rotated. They are never shown to the model or written to a log. Where a job requires it, personal and sensitive fields are masked or left out before anything reaches the model.
When we run a system on our infrastructure instead, it is a separate item, the Hosted environment, and your scope names it.
Sam signs
Office manager
Quote from enquiry
Agreed in the scope
| Model call | Masked | Logged |
|---|---|---|
| Quote from enquiry |
Each call is logged with its cost.
Model service
Example job. The business shown is not a client.
Agreed in the scope
Content from outside, an email or an uploaded document, is treated as data. Each part has a list of the tools it may use, and write actions carry a confirmation. We build it this way so that text inside an email cannot instruct the system to act.
Quote from enquiry
Could you quote for 12 white oak cupboard doors, 720 x 450 mm, fitted before 18 December?
| Part | Tool | Read |
|---|---|---|
| Reads | Email inbox |
| Write action | Confirmation |
|---|---|
| Send quote | Sam signs |
Website enquiry
Lena Ruiz
| Item | Amount |
|---|---|
| 12 x $112.00 | $1,344.00 |
| Fitting, 6 hours | $510.00 |
Sam, office manager
Sources: price list, past quotes, terms
Sam, office manager
SignedSam signs
Office manager
Example job. The business shown is not a client.
A named person approves, signs and decides. No part of the system inherits professional authority, and that is a written constraint. We build an audit log of every run, retrieval, call, decision and approval, made to be tamper‑evident.
At handover you hold an access and ownership record, and an access review and offboarding procedure. When a person leaves, their access to the system ends with their other access.
Quote from enquiry
| Approver | Inputs | Sources | Calls |
|---|
Quote from enquiry
Logged · Searchable
Terms of trade
Quotes hold for 30 days.
Sam signs
Office manager
Example job. The business shown is not a client.
No certification is claimed on this site, and none should be read into it. We make no blanket security or regulatory claim.
Your reviewer gets three things in writing: what the system may read, the access and ownership record, and the acceptance tests. The tests cover the agreed job, including permissions, source traceability, human approval and safe stops. For regulated work, Extended Acceptance Testing is an optional addition: larger case sets, adversarial cases and an evidence pack.
What it may read is written down first
This is how we build as standard. Your scope says which controls are in your system.
We claim no certification
No certification is claimed on this site, and none should be read into it. We make no blanket security or regulatory claim.
Twenty‑five minutes with a founder, free, and a written note either way.
Fit Note
To keep whether or not you proceed.