TRADES & FIELD SERVICES
A ticket expired last month. You find out when the crew is already on site.
Licences, tickets, plant inspections and SWMS all have dates, and none of them announce themselves. They live in a shoebox, a phone camera roll, and one person's memory. Meanwhile every pay run since 1 July has its own seven-day super clock.
Regulator: State WHS regulators and the ATO · 1 obligation already in force
What it watches
Licence and ticket expiry per worker, SWMS per high-risk task, plant inspection dates, payday super clocks.
How it runs today
Tickets live in a shoebox or a phone camera roll, and an expiry is discovered when someone is already on site.
The obligations, and where each one stands
Every row cites its primary source. Dates are commencement dates, not predictions. Anything still before Parliament is marked as such and carries no countdown.
Payday Super
Super is paid on every payday rather than quarterly, and the contribution has to reach the employee's fund within 7 business days of payday. Every pay run is now its own compliance event with its own clock.
Source: Fair Work Ombudsman — Payday Super: new rules starting 1 July 2026; ato.gov.au — About Payday Super · Enforced by: Australian Taxation Office
APP 1.7 — automated decision disclosure
If a computer program uses personal information to make, or directly support, a decision that significantly affects someone's rights or interests, the privacy policy has to say so — naming the kinds of information used and the kinds of decisions made. The OAIC gains infringement and compliance notice powers over exactly this failure.
Source: Privacy and Other Legislation Amendment Act 2024 (Cth); OAIC — APP 1 guidelines · Enforced by: Office of the Australian Information Commissioner
AI that does the admin. Humans that do the decisions.
The agent tracks expiry dates per worker and per plant item, checks that a SWMS exists for the high-risk work scheduled, and watches the super clock on every pay run. It does not decide whether a job is safe to proceed and it does not sign a SWMS — a competent person does that, and the record proves they did.
The guarantee
Audit-ready documentation within 30 days, measured against five acceptance tests we agree before the build starts. Miss them and we rebuild it. The obligation register we build is yours either way.
First install slots are open. Pricing is shared inside the diagnostic.
Questions operators ask
Our tickets are photos on a phone. Where does the agent read them from?
Wherever you already put them. The first week of the install is spent building the register from what exists — photos, a spreadsheet, the job management tool you already pay for. You do not start by tidying up; the agent is what does the tidying.
What actually changed with Payday Super?
Since 1 July 2026 super is paid on every payday rather than quarterly, and the contribution has to reach the employee's fund within seven business days. A quarterly habit that used to be fine is now a shortfall every fortnight, and the ATO sees each one.
We are five people. Is this overkill?
Probably, and we will tell you that on the call rather than after the invoice. Under roughly $750k of revenue the honest answer is usually Born Builders and a better spreadsheet. The agent earns its keep when the number of dated obligations exceeds what one person can hold.
Find out what your register is missing before your regulator does.
Thirty minutes. We map the obligations that bind you, what evidence exists today, and where the gaps are. No pitch until we know your numbers.
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