SIL Vacancy Gap Calculator

Enter your SIL bed count and current vacancy rate. This calculator shows how many places sit empty — and how far your coordinator reach is from the level that keeps them full.

The NDIA does not fund a bed without an active participant in residence. Empty places do not fill themselves — they fill through coordinator relationships.

VACANCY GAP CALCULATOR

Total SIL beds or packages in your operation

Current vacancy rate(sector average: ~8%)

Places sitting empty

2.0

10 beds × 20%

Coordinator reach

~3 of ~80

self-sustaining threshold: 20

Vacancies persist because referral reach is thin, not because care is poor. The average SIL provider is referred to by roughly 3 of the ~80 active support coordinators in a typical service area. The self-sustaining threshold — where the pipeline replenishes itself — is 20 active relationships. Sources: HCPA; Build n Bloom operational analysis.

WHAT CLOSES THE GAP

Vacancies exist because referrals are not flowing fast enough. The pipeline problem and the vacancy problem are the same problem.

Facebook group monitoring

Support coordinators post about participant placement needs in sector Facebook groups. The Referral Agent monitors these continuously — flagging matches and initiating outreach within minutes, not hours.

Structured coordinator outreach

A 5-touch sequence runs to each new relevant coordinator. Responses tracked, contact history logged, warm leads escalated to your team.

Relationship maintenance

Existing SC relationships decay when outreach becomes irregular. The agent maintains 4+ consistent touchpoints per coordinator per month — without adding to staff workload.

WHY BEDS SIT EMPTY

Active coordinators

in a typical service area

~80

Reach the average provider

of those active coordinators

Providers per shortlist

each coordinator carries one

6–8

A place left empty for 90 days is a full quarter of funded capacity — and the NDIA does not back-pay it.

SC NETWORK BENCHMARKS

Active SC relationships